Due to the incredible level of interest and applications in the first 6 months of the Caring for MI Future: Facilities Improvement Fund, grant requests now exceed $50 million. To ensure the most accurate and equitable disbursement of remaining funds, we are temporarily pausing new applications.
Grant guidelines, with detailed information about what the grant is, who is eligible, how to apply, what the money can be used for, and more, can be downloaded in ENGLISH, SPANISH, ARABIC.
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Who is Eligible to Apply | Pre-Qualification Application | Project Application | About CFMF FIF Grant | Glossary of Terms and Abbreviations | Additional Questions | Submittable Tech Support | Submittable Login
Licensed early child care providers, serving children age 0-12, located in the State of Michigan who are one of the following:
Applicant must provide proof of ownership (deed/mortgage) or a lease showing at least 2 years of occupancy remaining as well as the legal right to make changes to the physical building. Head Start and Great Start Readiness Program (GSRP) may be eligible if they also provide tuition-based child care.
Preference will be given to providers in high need areas and those serving low-income families.
If you’re not licensed, Our Strong Start (OSS) is focused on helping new providers navigate licensing and helping other initial needs. As part of Caring for MI Future, OSS also has funds available for pre-licensure and start up.
A new provider is a provider receiving a newly issued license from CCLB on or after May 1, 2022.
An existing provider who is increasing their capacity of children to be served. A provider can be expanding by:
Pre-Qualification is the 1st of 2 applications you must complete for this grant. Pre-Qualification determines your program’s eligibility to apply for funding. Program eligibility criteria are explained in the question above, “Who is eligible for the grant money?”
If your Pre-Qualification application is approved, it means you are eligible to apply for funding through a Project Application.
Pre-Qualification only determines your program’s eligibility to apply for funding. A Project Application is required to request funding. Through a Project Application, providers can request up to $50,000 for home-based or $150,000 for center-based programs. Actual award amounts are determined by our review team in accordance with the state and federal guidelines of the grant.
All applications submitted on or before June 22 will be reviewed, this includes Pre-Qualification applications. Once we have reviewed the applications that have already been submitted, any funds that remain will be made available via a new round of applications.
At that time, any provider who has Pre-Qualification approval, but has not yet submitted a Project Application will be among the first to be alerted that applications have reopened.
By law, many facilities projects require proper permits, certifications, and licensing. These things are being asked for up front to help ensure the progress of your project isn’t delayed unnecessarily, and to protect your business from any repercussions.
Early Childhood Education supports one of our most vulnerable populations – children 0-5 years old. Many of the documents requested are to ensure, as much as possible, that all parties involved are operating in the best interest of the children who will be served in the facility.
You can submit one Pre-Qualification application per license.
If you hold multiple valid licenses meeting the criteria of CFMF FIF, you can submit one application per license.
More information about how to prove you have the legal right to make changes to the property can be found here.
Please provide proof of general liability or property insurance. Sufficient documentation includes a certificate, portion of your policy, or insurance form that shows:
Home child care license holders are not required to have a business entity with the State of Michigan.
If you have not registered as a business, you do not need a legal business name, you will instead use your name.
If you have a child care license but have not registered your business with the state, you are considered a sole proprietor.
Similarly, if you have a child care license and have obtained a “Doing Business As” from the county, you are still considered a sole proprietor. If your business is a registered entity, you should be able to find it using the LARA search link https://cofs.lara.state.mi.us/SearchApi/Search/Search.
A Project Application is the 2nd of 2 applications you must complete for this grant. Project Applications determine if requested funding will be used in accordance with the state and federal guidelines of the grant. A list of eligible and ineligible expenses can be found here.
Depending on the scope of work or their projects, providers may end up submitting multiple Project Applications. But they will need only 1 Pre-Qualification application.
All applications submitted on or before June 22 will be reviewed. Once we have reviewed the applications that have already been submitted, any funds that remain will be made available via a new round of applications.
Early childhood education centers are able to receive up to $150,000 per licensed location. Family and group child care homes are able to receive up to $50,000 per licensed location. Eligible providers who have been approved through the Phase I: Pre-Qualification process may apply as many times as they wish, but must submit a new Phase II: Project Application each time.
Applicants may apply for a grant to complete minor facility repairs, minor renovations, and to purchase related equipment and services, for indoor or outdoor areas, such as renovating bathrooms, installing railings and ramps to improve physical accessibility, painting, flooring, furniture, and furnishings.
Prohibited uses include new construction or major renovation of facilities defined as structural changes to the foundation, roof, floor, exterior or load-bearing walls of a facility, or the extension of a facility to increase its floor area.
Funds cannot be used for reimbursement of work completed or products purchased before the grant is awarded.
When deciding what facilities improvement projects to apply for, ask yourself these questions:
For more, the first 10 minutes of our Best Practices and Project Eligibility technical assistance session, detail numerous ways these grant funds can be used to enhance your child care space.
For detailed instructions on working with a vendor/contractor, click here.
LARA, the State of Michigan Department of Licensing and Regulatory Affairs, has provided access to a database of state licensed contractors that providers can use when looking for tradespeople. The database is available at this link.
Click here for list of contractors that have already registered through the Submittable portal.
Please note, contractors are not guaranteed to be available or willing to take on projects and CFMF FIF cannot make any recommendations or warranties of a contractor’s work.
For detailed instructions on working with vendors or contractors, including obtaining bids, click here.
Acceptable documentation includes a certificate, portion of your policy, or insurance form that shows:
The two different insurance documents, provide different things.
Yes, but improvements must be for the use of the child care program. As part of the Project Application, you will have to opportunity to explain how the project directly benefits the children and/or the program.
Depending on the project, work can be “self-performed” which means completed by the applicant or by an immediate family member or member of the household. However, if the project requires a licensed contractor (projects such as electrical, mechanical, plumbing,) then it cannot be self-performed.
More than one application may be needed to manage multiple scopes of work. This will allow us to pay vendors directly, more easily track project updates, and make needed changes as we move forward.
If you intend to hire multiple contractors (not managed through a general contractor or project manager), each contracted scope of work will require a separate Project Application in order to receive grant funding. The examples below will help you understand how many applications you may need.
Example A (1 application): I plan to hire a General Contractor to manage the full scope of work for this project. I am not required to hire an Architect. I do not plan to purchase any materials or equipment on my own. I can work with a General Contractor to complete 1 project application.
Example B (3 applications): I plan to hire a General Contractor to manage the full scope of work for this project and I am required to hire an architect for stamped drawings. I also plan to directly order furniture and equipment online. I will work with a General Contractor to complete one (1) project application for the Scope of Work he or she will manage. I will work with an Architect to complete a second project application for the Scope of Work he or she will manage. I will complete a third project application to describe and apply for the furniture and equipment I plan to order myself.
Example C (1 Application): I plan to purchase furniture from Lakeshore and Discount School Supply and flooring and installation from Home Depot. The materials and installation from Home Depot are all paid directly to Home Depot. I will complete one (1) project application and a total estimate of project cost.
Example D (4 Applications): I plan to purchase furniture from Lakeshore, hire a painter to paint, an HVAC specialist to replace my furnace, and an additional contractor to replace my windows. I will complete one (1) application for the purchase from Lakeshore, one (1) application for the painting scope of work, one (1) application for the HVAC scope of work, and one (1) application for the window scope of work, for a total of four (4) separate applications.
Caring for MI Future is a $100 million investment that will help more Michigan families find quality, affordable child care in their community by opening 1,000 new or expanded child care programs by the end of 2024. This initiative, led by the Michigan Departments of Education and Licensing and Regulatory Affairs (MDE & LARA), is part of a larger effort to expand access to quality, affordable child care for families, focusing on what entrepreneurs need most to open and expand child care businesses. To learn more visit https://www.michigan.gov/caringformifuture.
Our Strong Start (OSS) is part of the Caring for MI Future project, focused on recruiting new child care entrepreneurs and helping current child care businesses expand. OSS offers a team of trained navigators who will connect child care entrepreneurs with grant opportunities and work with potential child care entrepreneurs to troubleshoot any concerns they may have about starting or expanding their child care business. OSS has technical assistance tool kits, trainings, and other resources to prepare new or expanding child care business owners to meet their goals.
IFF is a nonprofit Community Development Financial Institution (CDFI) that champions nonprofits to shape more equitable and vibrant communities through community-centered lending, development, and real estate consulting. From an early childhood education center to affordable homes, a community health center to a local theatre company, IFF works at the intersection of facilities and finance to deliver more capital to more changemakers, more problem-solving for system-level challenges, and more investment impact across the Midwest so nonprofits, and the communities they serve, can thrive.
IFF is committed to increasing access to quality early childhood education for all children by creating and supporting safe and inspiring spaces, especially in communities where it is most needed. To learn more visit www.iff.org/ece
IFF received $50 million in federal American Rescue Plan Act funding, awarded by the Michigan Department of Education (MDE) as part of the Caring for MI Future initiative. Caring for MI Future is a $100 million investment that will help more Michigan families find quality, affordable child care in their community by opening 1,000 new, or expanded, child care programs by the end of 2024.
All applications will be reviewed by a Review Committee comprised of IFF staff with final determinations made by the Michigan Department of Education. The Review Committee will use the following criteria to evaluate Project Applications to ensure they meet the criteria for CFMF FIF funding.
Project Eligibility:
The State has yet to define what “high needs” means to them. This definition will be used to inform allocations. We’re tracking the rate of applications by county as they come in and, ideally, will adjust outreach to encourage areas where we see fewer than expected applications, based on the number of eligible providers in that area.
Applicant – an eligible provider applying for CFMF FIF
Awardee – an applicant once their application has been approved
CFMF FIF – Caring for MI Future: Facilities Improvement Fund
Contractor – any tradesperson hired to complete project work including, but not limited to, project managers, general contractors, plumbers, electricians, etc. – and/or any third-party business where building supplies, classroom furniture, or other associated materials for the project are purchased (i.e. Home Depot). For guidance on working with contractors, please see the Contractor Frequently Asked Questions.
Expanding provider – An existing provider who is increasing their capacity of children to be served. A provider can be expanding by:
Grant Agreement – a contractual agreement outlining the responsibilities of the Awardee, timelines for payment, and reporting expectations.
IFF – the organization facilitating CFMF FIF
LARA – State of Michigan Department of Licensing and Regulatory Affairs
Minor Repairs/Renovations – projects that do not require structural changes, expansions, or total replacements
New construction – Building a new building or increasing the footprint of an existing building. Neither of which are allowed.
New provider – a provider receiving a newly issued license from CCLB on or after May 1, 2022.
OSS – Our Strong Start (OSS), part of the Caring for MI Future project, focused on recruiting new child care entrepreneurs and helping current child care businesses expand.
Regional Partner – Great Start to Quality Resource Centers, and others, who IFF is contracted with for information sharing and support for providers statewide.
Scope of work – a document that outlines the type of project, materials and services, timeline, and benchmarks for completing the project.
Self-perform – completing work by oneself or by an immediate family member or member of the household, instead of a contractor
Technical Assistance (TA) – the process of providing support to providers to learn more about submitting their application to CFMF FIF, ask questions, and gain resources about the importance of quality facilities in child care.
The following are questions asked during technical assistance sessions or via email. The date the question was received is noted in parenthesis.
If the children are not using the basement space, walling in that area would not be eligible. A washer or dryer would be eligible.
Yes, all of these are included in eligible equipment.
Yes, this is eligible.
The cost of a child-sized toilet and sink would be allowed but not the new plumbing. You could replace the toilet or sink with a child-sized toilet, but not expand the bathroom to include new fixtures. If you have funding from somewhere else to pay for the new plumbing, you could still receive funding from this grant for the sink and toilet.
Contractors need to be licensed to perform work for which your municipalities requires licensed contractors. Typically this is electrical, plumbing, or HVAC, but check with your municipality. If you or a family member completes the work then it is not an eligible expense.
Contractors must register in the contractor database, which can be found here.
No. Unfortunately, we are unable to reimburse any completed work.
You do not have to choose the lowest bid, per say. You will want to review all scopes received to make sure they are the same and you are comparing apples to apples. If you choose not to go with the lowest bid, you will need to explain why in your application.
This would fall under the Tier I category. If you order it from a supplier (i.e. Lowes) and they send out a contractor to install it, but your transaction is 100% through Lowes, this is still considered Tier I.
For anything that falls in the Tier I category (i.e. anything you are buying directly from a supplier such as Lakeshore, Discount Supply, Home Depot, Lowes) you only need to submit one proof of cost. This may be an invoice or a photo of an online shopping cart.
The ideal option is to have the contractor purchase the supplies, then you (the provider) would have one application. The contractor would receive the payment directly in two parts: 50% when the grant agreement is in place and the other 50% once the project is completed.
If you (the provider) choose to buy materials separately you would need to complete one application for the materials and full payment would be issued to you. You would then need to submit a second application for the contractor work.
Keep in mind, the minimum amount per application is $1,000.
Our Strong Start (OSS) is focused on helping new providers navigate licensing and helping other initial needs. As part of Caring for MI Future, OSS also has funds available for pre-licensure.
No. If you do not have the tools necessary to perform the work, you should submit a Tier II application with a contractor.
No, you do not have to serve infants, toddlers, and preschoolers in order to qualify. Programs serving school–aged children are eligible. On the application, enter the total number of infants, toddlers, and preschoolers served. It is not required to enter numbers for older children.
You are required to have a license number, the legal right to make changes to the property, and valid insurance. If you have all of these, when we get your application, we will confirm with LARA you are working with a Licensing Consultant to get your space up and running. Upon their confirmation you would be approved.
Yes. Isn’t that wonderful!
Unfortunately, no. Educational materials, toys, and trikes are ineligible. In general, if a child can pick up the item and carry it, it is not eligible under this grant. Classroom fixtures and furniture such as cabinets, tables, child–sized chairs, play sets, and other items that are fixed, such as a water table or sensory table, are eligible.
Repairing or replacing sections of siding or roofing is eligible. Complete replacement or any repairs that require structural work is not eligible.
Insulation for interior renovations is eligible. Installation or replacing insulation that requires structural work, such as wrap insulation installed under your home’s siding, would not be eligible.
Yes. As part of repairs to an existing deck, you can replace boards, railings, etc. Composite decking is an eligible material.
Repairs that require removal or replacement of existing asphalt or concrete are ineligible unless driveway has been identified as a safety or liability issue by LARA or insurance before grant application. Repairs that require filling or patching are eligible.
New gravel, repairs, filling holes, and regrading are eligible without a letter from insurance or licensing. Expanding or adding a driveway is not eligible.
No. Simply note your relationship in the application.
Warranties for items in the project proposal are eligible. Warranties or extended warranties for items not included in the project proposal are not eligible.
Any new built structural expansion or new building would not be eligible. This includes any structure that anchors to a building.
Prefabricated, free-standing shade units or shade sails are eligible.
Repair or replacement of parts of existing structures for safety would qualify.
We will not be collecting a business plan for review. However, a plan would be required if you are selected by the state for an audit at some point in the future. That’s why we are requiring you to commit to completing a plan within the next 6 months.
A strong business plan helps child care administrators manage operational objectives such as payroll, facilities costs, and growth. Wonderschool – as part of Caring MI Future – offers FREE business planning support for new and expanding child care providers. You can get started by contacting micoaching@wonderschool.com.
Insurance certificate: Make sure your insurance certificate lists the facility the grant will go toward, not just your headquarters. Your insurance agent can add the facility to the document for you.
Deed: Make sure the deed you provide is a recorded copy from the county and includes a street address. Depending on the age of the deed, it may have only a legal description. If this is the case, in addition to your deed, include a letter with the facility’s street address and confirmation it is owned by your district.
Once your project application has been approved, you will receive a Supplemental Information form. This form allows you to adjust your request including replacing unavailable items with a similar one or adjusting costs.
Any unspent grant funds will need to be returned to the state.
Purchase of generators, including whole home generators, are eligible expenses.
Installation of a generator is not eligible unless you have existing infrastructure for it. In this case, infrastructure includes but is not limited to: transfer switch, voltage regulators, gas lines, electric conduit and lines, gas meter, etc. Under the federal guidelines for these funds, installation of new infrastructure is considered a major renovation and therefore not eligible.
As long as they meet the Pre-Qualification criteria, seasonal programs are eligible.
FIF grant funds will be sent directly to your bank account, not SIGMA.
We have recommended that rather than applying for exactly the maximum amount of the grant, that providers give themselves a cushion in case prices increase and they have to adjust their application with the Supplemental Information Form. For example, if a home-based provider has projects that cost $50,000 (the maximum) and the price of some items increase before they are able to purchase them, grant funds cannot cover those cost increases.
The amount of funding you request must match the receipts, estimates, or scope of work in your application.
The grant’s payment structure of 50% at start and 50% on completion is not changeable.
Once a grant is approved, the contractor will receive an ACH form. They will then receive the first 50% three to four days after they return the form to us. They will receive the second 50% three to four days after the provider fills out a Project Complete form.
Once a provider has returned their signed Grant Agreement and Supplemental Information form, an ACH letter is sent to the contractor. When the contractor returns the ACH form, we initiate a direct deposit for the first 50% of the project cost. Payment typically are deposited within 3 or 4 days.
Once the project is complete, the provider will fill out a Project Complete form. When we receive that, we initiate payment for the other 50%.
For an overview of the contractor’s process from registration to bids to payment, please watch this 4-minute video CFMF FIF Contractor Information.
Hooking into existing infrastructure is eligible. Installation to replace an existing appliance is covered. Creating a new hook up for a new appliance that’s not replacing another would have to be covered by the provider.
Yes. You can make those types of changes so long as the new item corresponds and is similarly priced to what was applied for. If the price change is significant, see the question below.
If funds have been dispersed, you can receive a Change Request form through Submittable* that will allow you to state how you will use unspent funds if under $1,000. Unspent funds over $1,000 must be returned to IFF.
* To receive a Change Request form, open the application for which you need to request the change request. Click “Send Message.” In the subject line put “Change Request Form Needed.” This will expedite your request and ensure the form is attached to the correct project.
Yes.
Though applicants can see and review their own sensitive information, Submittable users can rest assured that sensitive banking information is safely stored on Submittable’s SOC 2-Type 2 compliant and HIPAA-compliant platform. More information about Submittable’s privacy policy and security measures can be found at Privacy Policy and Submitter Terms of Use. IFF’s review team does not have access to any information other than what is needed to determine provider and project eligibility. The only members of IFF’s staff who can review your sensitive information are members of our finance team and they do so only for the purpose of depositing funds into your account.
IFF is a highly rated, government certified community development financial institution (CDFI) with more than 30 years experience working at the nexus of facilities and finance to help nonprofits and other service providers to create safe, inspiring spaces that enable them to achieve their missions and support their communities.
Because the application is a multiphase review process, it includes checks and reviews with and by the State of Michigan. These are federal funds. So, we also must ensure that funding meets federal guidelines. This is not only about safeguarding your program and your facility. It is also about ensuring we are helping you provide children with highest quality facilities and care possible.
To help you better track your application’s progress, you will be notified when your application is opened for review. Given the volume of applications we receive every day, it can take several weeks before we begin reviewing your application. Once you receive notification that your application is being reviewed, it can take 4 to 5 weeks, or more if edits or changes to your application are needed, to complete the review process.
Garage doors would only be considered if the space is used solely or almost solely for child care and then only to address health and safety issues or if the door and its operation pose a significant disruption or risk to your program.
If the above criteria is met, we would need to see a scope of work to make a final determination.
Sheds can be no larger than 200 square feet.
They must be prefabricated and can only be used for storage.
There is not.
When you log in to Submittable, you will see a list of all your applications. Click on the one you want to know more about. Then navigate to the Messages tab to see all the communication for that specific application.
For help accessing your submissions, please read How to View a Submission.
If you have project specific questions, we encourage you to send messages from within the specific project on Submittable. Or you can reference the Submission ID found at the bottom of messages related to the project.
At the bottom of the email requesting the form there is a link to View Form. This will take you directly to the form.
If you’re seeing the message in Submittable, navigate to the Forms tab of the application and it out from there.
Please be sure to click Submit Form when you are finished.
For visual directions on this, please read How To Fill Out Additional Form.
Family members and businesses with connections to family members cannot be paid with grant funding for any work on your project. You can use the grant to purchase the materials and have family or family-connected business complete the project free of charge or at your own expense.
Based on the federal guidelines for these funds, family members include, but are not limited to, spouses, in-laws, parents, foster relations, grandparents, siblings, children, grandchildren, aunts, uncles, nieces, nephews, and first cousins.
As stated in the guidelines and grant agreement, all program closures must immediately be reported to Michigan Department of Education. Any unspent funds as of the time of program closure must be returned to IFF.
Grant recipients are subject to monitoring by IFF through the end of this grant, which is Sept. 30, 2024. At that point, monitoring will be handled by the State of Michigan.
We will send grant awardees a 1099 for both Tier 1 and Tier 2 funding.
We recommend conferring with a tax consultant or accountant for information about your specific situation.
Though not a replacement for a consultation, our partner Vibrant Futures, has presentations providing an overview of some tax implications to be aware of. You can find the presentation for home-based programs, here, and one for center-based programs, here.
Full replacement or increasing system capacity are not eligible.
Minor repairs and servicing are eligible.
For wells – Replacement of a well pump or pressure tank is eligible.
For septic – Replacement of a septic or lift pump is eligible.
If you receive another DocuSign request after you signed your grant agreement, it is likely because there was an error with the form. The most common issue we are seeing is that the document uses the business name instead of the licensee name. The document needs to be in the name of the licensee. Simply change the name, sign, and you’ll be all set.
If your name is correct, and all the other information on the form is correct, but you still receive a duplicate, contact us at Programs@IFF.org.
The temporary shutdown of new applications is specifically so we can review and process all applications up to and including June 22. The shutdown is only a pause on new applications so we can determine how much of the more than $50 million in requests will be approved so we can more accurately determine how much funding remains.
You can fill out this form to directly request help from our finance team.
Be advised, payments are processed when we return a grant agreement with our signature to the provider. If you (provider or contractor ) have not yet filled out an ACH form, this is when it will be sent. Once it is completed and returned, payment will be processed. If you have already filled out an ACH form for another project, you do not need to fill out another. Payment will be processed when we send the grant agreement.
Once we have processed the payment, it can take 2-6 business days (depending on the bank) for the funds to be deposited in your account. We cannot alert you when the payment is deposited. So, keep an eye on your bank transactions.
Changes and edits to an application can be made through the Supplemental Information form, a Project Change Request, or by having the application open for edits. In all of these cases, You can only make edits that are relevant to the original scope of work or are required for the completion of the project.
Examples of eligible edits:
Examples of ineligible edits:
Edits or changes that do not meet the above criteria will cause your review process to take longer as you will have to go back and correct the form. In some cases, edits that are not relevant to the original scope of work or required for a project’s completion may result in your application being deemed ineligible.
No. Tools and operational equipment are not eligible for funding. This includes, but is not limited to, lawn mowers, snow blowers, power washers, and leaf blowers.
If you have additional questions about applications, eligibility, or projects, you can contact IFF at programs@iff.org or you can contact your local resource center.